My client is a leader in the biotechnology sector, providing life-saving medicines for people with serious diseases. They are looking for an Administrative Assistant to provide support to the General Manager, Commercial Oncology and to the Commercial Oncology (International) leadership team as required.
Co-ordination of meetings and Business updates
- Organise all meetings as required across multiple time zones.
- Book venues and prepare electronic equipment for meetings.
- Organise lodging and transportation to meetings.
- Take minutes of meetings where required.
Travel Requirements
- To make the appropriate arrangements for travel, lodging, and transfers, consult Concur as needed.
- Establishing and reconciling expense reports.
Management Support
- Calendar management includes scheduling meetings and keeping track of request for meetings.
- Collects information by research and gathering it for reports, presentations, etc.
- Provide project support.
- Maintains filing system.
- Carries out additional administrative activities as directed by the group.
Business Management
- Contributes to team efforts to create a productive workplace and operational efficiency.
- Provides support and assistance to visiting leaders.
- Plan events for staff or visitors, including scheduling, booking meeting spaces, placing food orders, and handling invitations.
- Communicates with colleagues in the business about facilities, IT, HR, and other operational issues to satisfy the General Manager's needs.
- Liaises with third parties as required for the effective organization of the business.
- Carries out administrative tasks as required. (For example, sending packages via Fed Ex, handling, invoicing, typical office tasks like copying and filing, and document preparation.
Requirements
- Carries out work obligations under supervision. interacts with employees at all levels and is aware of corporate regulations and procedures.
- Strong interpersonal abilities. the capacity to establish relationships with coworkers at all levels and across various functions as well as with outside visitors and callers.
- Excellent working knowledge of Microsoft Office and cost management programmes (Concur is preferable but not necessary).
- Well-organized and meticulous. the capacity to oversee multiple jobs or projects at once.
- Strong organizational abilities (including the ability to handle multiple tasks/projects simultaneously), accuracy and attention to detail are required in this position.
- Effective and professional interpersonal interactions.
- Ability to communicate effectively with all levels of the organization.
- Business English. Second European Language desirable.
Education and Experience
- Detail oriented; has excellent time management; is flexible, helpful, quick learner, proactive and courteous.
- Able to manage projects with modest supervision and handle/prioritize multiple tasks and requests simultaneously.
- Ability to support a number of different managers working in a cross functional team.
- Strong interpersonal and communication skills (written and oral); able to maintain confidentiality of information.
- High level of technical proficiency in computer and phone systems (e.g. iPhone and FaceTime, MS PowerPoint, Outlook, Excel, Word, SharePoint, meeting room reservations, ReadyTalk.
Randstad Financial and Professional encourage applications from individuals of all ages and backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial and Professional acts as an employment agency for permanent recruitment and an employment business for temporary recruitment as defined by the Conduct of Employment Agencies and Employment Business Regulations 2003
