JOB OVERVIEW
The Admin Assistant (AA) is responsible for providing administrative and clerical services to ensure effective and efficient administrative operations at the office. Supporting office staff and performing administrative tasks such as customer service, basic word processing, data entry, filing and organizing and related work.
DUTIES AND RESPONSIBILITIES
- Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner.
- Keep track of inventory and work with supply vendors to ensure a well-stocked office.
- Occasionally travel off-site to deliver files and reports to various departments within the organization.
- Maintain files with confidentiality in an easily accessible format.
- Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations.
- Operate and maintain office machinery, including copiers, fax machines and printers.
- Types letters, reports, statistical and financial tables, and other documents from original or corrected copy or rough draft.
- Schedule meetings and plan various department activities and calendars.
- Providing high standard of service to customers.
- Photocopying and scanning administrative documents.
- Recording and updating the customer database.
SKILLS AND COMPETENCIES
In addition to the educational and experience requirements, the following skills are essential:
- Good communication skills, in person and in writing.
- Attention to detail.
- Good organization, time management, prioritization, and the ability to handle a complex varied workload.
Result oriented driven.
